Presentation Guidelines

Arriving at the Edinburgh International Conference Centre (EICC)
On arrival at the Edinburgh International Conference Centre please make your way to the registration desk, which will be situated in the Strathblane Hall to inform the organisers that you have arrived.

Speaker Preview
A speaker preview room will be available. Presenter must check in their presentation at least four hours before they are due to present. It will not be possible to check in presentations in the main lecture hall or breakout rooms. Technical staff will be on-hand in the speaker preview room to assist presenters. Presenters do not need to bring a laptop as presentations will be loaded onto a main computer. It is recommended that presenters bring their presentation on USB Memory Stick.

Presentations must be brought in PowerPoint (PC/Mac) format, NB If there are movie clips included in the presentation the original movie files must also be brought.

Opening Times: Times to be confirmed.

Presentation Timing

Presenters are asked to make their way to the room in which they are presenting a minimum of ten minutes prior to the start of the session to allow them to meet the chair of the session. The chair will remind the presenter of their timings before the start of the session.

Keeping to Time

The programme is very tight and it is imperative that the session run on time.

Questions and Answers

There will be assistants in all the congress rooms with roving microphones during the Q&A sessions.

Audio Visual Support During Presentations

There will be technicians in the room should any problems occur with the audio visual equipment.

Congress Language

English

Guidelines for Presentation Catagories

Clinical Teach-in
The goal of a teach-in is to review experience and knowledge about clinical experience/cases. Teach-ins are scheduled for 45 or 90 minutes.

Please note that if you are presenting in a 45 minute teach-in, there are always two 45 minute sessions following each other in the same room. Please be courteous and take care that you do not exceed your own session time.

Workshop
Workshops are designed to exchange information about a particular body of knowledge, clinical treatment, teaching technique, assessment or research instrument, or methodology. A workshop should include a small number of presenters (generally no more than two) and the emphasis should be on disseminating specific knowledge.

Because workshops are tutorial in nature, active discussion between audience and presenters should take place throughout the session. Workshops are scheduled 45 or 90 minutes.

Please note that if you are presenting in a 45 min workshop, there are always two 45 minute sessions following each other in the same room.

Please be courteous and take care that you do not exceed your own session time.

We encourage you to submit one abstract highlighting an overview of the workshop and outlining the presenting authors. Alternatively you can submit an individual paper to be grouped to form a workshop put together by the scientific committee.

Symposium
Symposia are scheduled for 45 or 90 minutes, including 2-4 oral presentations on a related topic (clinical issue, research finding, policy issue) and time for active discussion with the audience.

Presenters of a symposium need to communicate with each other on the length of individual presentations and tell also the chair persons of how the symposium is structured.

Chair  persons  are  urged  to  ensure  that  the  length  of the  talk  is strictly complied with, as  is  the course of  the program.

Please note that if you a presenting in a 45 min Symposium, there will always be two 45 minute presentations following each other in the same room without a break.

Please be courteous and take care that you do not exceed your own session time.

Video Presentation
Video presentations are used to demonstrate or teach about new clinical or research evaluation tools and methods. These presentations run once during the time of parallel sessions, and are restricted to 45 minutes. Presenters must be available at the scheduled time.

Please note that there will always be two 45 minute presentations following each other in the same room without a break.

Please be courteous and take care that you do not exceed your own presentation time.

The Preferred format for all VT clips either running from PC laptops or embedded into Powerpoint presentations are WMV’s (Windows Media Video.)

DVD’s can also be played using laptops, but please check that the regional code for the DVD is either Region 2 (UK) or Region Free (can be played in any country.)  Please inform the conference organizers WAIMH2014@in-conference.org.uk If you have any other video formats to be shown in advance of the event so they can be properly checked and if necessary converted to a useable format.

At the Speakers Preview Room, PowerPoint presentations with (Windows) Version 2003 onwards will be accepted. The Slide Preview technician will also check that all slide and video content works seamlessly prior to each Speaker’s presentation session.

Should a speaker wish to run a Keynote presentation from their Macbook laptop, the required monitor link cable can be provided at the presentation lectern to link to the room projection system. A room technician will be on hand to assist each presenter with this prior to their session.

Poster
Poster boards are 1m wide by 2m high (portrait style).  It is recommended that displays do not exceed 1.5m in height.  Velcro tabs to hang posters up with will be available at the venue.  No screws or double-sided adhesive tape will be allowed as they damage the boards.

 

Authors will be advised in advance when their poster should be displayed.

Please note that we cannot guarantee to preserve your poster after dismounting time.

Poster Workshop

Poster Workshops are scheduled for 90 minutes.  Posters for poster workshops have to be fixed on the boards in the Cromedale Hall before the beginning of the session and have to be dismounted immediately after the poster workshop. While the workshop facilitator has some flexibility in managing the timing of sections, each workshop will consist of 5 parts.

Introduction and Orientation (~5 minutes):  At the outset of the session, the predetermined workshop facilitator will review the goals and give a basic overview of the timing of the workshop.  He or she may comment on the theme of the workshop (e.g., what ties the group of posters together).

Poster Viewing (~40 minutes):  During this phase of the workshop, attendees are encouraged to circulate among the posters.  Presenters should be at their poster to answer questions and briefly discuss findings with attendees (much like a standard poster session).  The facilitator will also circulate and meet with presenters.

Group Discussion (~20 minutes):  The facilitator will call upon presenters to speak to aspects of their work and/or present an overview of the main points of the poster.  Given the average number of posters per session these comments will need to be brief and presenters are encouraged to prepare 3-5 minutes worth of comments ahead of time.

Question and Answer (~20 minutes):  Attendees will have the chance to ask questions and/or comment on the posters.  The facilitator will coordinate the Q&A section.

Wrap-up (~5 minutes):  The facilitator makes closing comments. Presenters are encouraged to bring abstracts or 1-page “copies” of their posters for attendees.